What will you do?
You will support our Travel and Exchange teams.
Team Travel is responsible for arranging all international business travel for employees. This will be your main area of responsibility. The team acts as an intermediary between travellers and our travel agency, ensuring business trips are arranged smoothly and efficiently.
Team Exchange manages incoming and outgoing student and staff mobility within the Erasmus+ programme. We work closely with partner universities around the world. Part of your role will involve screening potential partner institutions to ensure they meet our partnership requirements.
Your responsibilities will also include:
- Answering questions via email, Microsoft Teams, and at the front desk.
- Retrieving and analysing information in various systems to provide accurate answers.
- Solving travel-related issues, such as flight disruptions, booking errors, and problems experienced while travelling.
- Responding appropriately to travel emergencies and unforeseen situations.
- You will spend three days per week supporting Travel (Monday, Wednesday and Friday) and two days per week supporting Exchange and partner screening activities.
The Centre of International Affairs (CoIA)
The Centre of International Affairs (CoIA) is looking for an Allround Administrative Officer to join our team as of 1 January 2027.
CoIA supports the internationalisation ambitions of Rotterdam University of Applied Sciences. The department consists of six sub-teams: Admissions, Student Support, Exchange, Travel, Housing, and Policy & Advice. We have two annual intakes, in February and September, and welcome more than 1,000 international students each year for English-taught degree programmes and exchange programmes.
Who are you?
We are looking for someone who enjoys working accurately and is able to remain calm and organised during busy periods.
In addition, you have:
- At minimum a MBO 4 diploma.
- Excellent written and verbal communication skills. Proficiency in Dutch is recommended.
- A customer-focused mindset, with a professional and service-oriented approach towards colleagues and external stakeholders from diverse backgrounds.
- Flexibility and the ability to switch quickly between tasks and priorities.
- Experience with administrative processes and systems.
- Strong organisational skills and attention to detail.
What do we offer?
- A initial one-year employment contract (D4 CAO HBO).
- A gross monthly salary in Scale 7, ranging from € 3.064,08 to € 4.084,93, based on full-time employment and depending on your experience and qualifications.
- A 40-hour-per-week contract.
- 8% holiday allowance and an 8.3% year-end bonus.
- Up to nine weeks of annual leave (based on full-time employment).
- 45 sustainable employability hours per year.
- Hybrid working arrangements with a strong focus on work-life balance.
- An excellent pension scheme (ABP).
- A bicycle scheme with tax benefits.
- Compensation for commuting, internet costs, and working from home.
- A laptop, phone, and home office facilities.
- Extensive training and professional development opportunities.
Location
You will be based at our Kralingse Zoom campus in Rotterdam, which is easily accessible by public transport.
Our organisation
With over 39,000 students and 4,200 dedicated staff members, we are a vibrant knowledge institution offering practical, real-world solutions to today’s societal challenges. Our mission? To equip students with the skills and mindset needed for the careers of today and tomorrow. We guide (young) professionals in their development, always placing student success at the center of everything we do.
Would you like to apply?
We’d love to hear from you. Submit your application via the link below.
Do you have questions about this position or the selection process? Feel free to contact Marissa Goedhart, Manager Centre of International Affairs, via m.n.goedhart@hr.nl.
We would rather hear from you than have you miss out on this opportunity.
Application deadline: 6 November 2026
We only accept applications submitted via our website.
The selection procedure includes the following steps:
- Interview - Interviews will take place on Tuesday 17th of November
- Final discussion regarding employment terms
The selection process may include an assessment.
Please note: Being able to provide a Certificate of Good Conduct (Verklaring Omtrent het Gedrag (VOG)) is a condition of employment as well as a valid EU work permit if you are from outside the EU.
At Hogeschool Rotterdam, everyone is welcome. We see talent as a foundation and diversity as a strength. An inclusive working environment is essential for creating a positive learning environment for our students. Diverse teams perform better, and we value visible diversity in our team composition. We take this into account during the selection process.
Do you know someone who might be interested?
We’d appreciate it if you shared this opportunity.
Please note: We handle our recruitment internally. Acquisition in response to this vacancy is not appreciated.